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Location & Warehouse Management
Every unit. Every location.
Accounted for.
Multi-warehouse inventory management — stock levels, movements, transfers, receiving, serial tracking, and financial controls. Real-time visibility across every location.
Complete location control
From receiving dock to customer delivery — every location managed, every movement tracked, every serial number captured.
Multi-location support
Define warehouses, stores, and physical locations with full addresses. Set a default location. Activate or deactivate locations as your operation changes. Location names are unique per organisation.
Real-time stock overview
See on-hand, reserved, and available quantities across all locations. Status badges show In Stock, Low Stock, or Out of Stock at a glance. Click any product for a per-location breakdown.
Stock adjustments
Manual increases or decreases with mandatory reason tracking. Use for initial setup, physical count corrections, damage write-offs, or sample usage. Live preview shows projected levels before submission. Stock cannot go below zero.
Stock transfers
Move inventory between locations with a full audit trail. Source available stock is validated — reserved stock cannot be transferred. Each transfer atomically records both the outgoing and incoming movements.
Formal inventory adjustments
Document-based adjustments with a draft, posted, and voided lifecycle. Reason codes include stocktake, damaged, write-off, correction, and opening balance. Voiding creates reversal movements while preserving originals for audit.
Goods receiving
Two paths: via order requests with partial receiving support and automatic bill creation, or via dedicated warehouse receipts with serial number capture. Staff select the delivery location and confirm quantities.
Serial number capture
Enter real serial numbers from supplier packaging at receiving. Three modes: full manual, partial with auto-generated remainder, or fully auto-generated. Validation prevents duplicates across the entire organisation.
Stock reservations
Automatic reservation when quotes convert to invoices. A reservations dashboard shows all unposted invoices with stock status. Summary cards display total unposted, ready to post, stock issues, and items short. Posting releases reservations and decrements stock.
3-way matching
Compare purchase orders, goods receipts, and supplier bills. Identifies price and quantity variances against configurable tolerances. Match scores: full, partial, or mismatch. Auto-match function for retrospective reconciliation.
Movement history
Complete, filterable audit trail of all inventory movements. Filter by location, movement type, and date range. Every adjustment, transfer, purchase, sale, reserve, and release is recorded.
Financial controls
Five automated integrity checks that run on demand — catch discrepancies before they become problems.
AP balance reconciliation
Verify accounts payable balances match across all supplier documents and payments.
Journal entry balance integrity
Ensure every journal entry balances — debits equal credits, no exceptions.
Stock movement integrity
Confirm that every stock movement has matching source and destination records.
Payment allocation checks
Validate that all payment allocations tie back to valid invoices and credit notes.
Orphaned data detection
Identify records that have lost their parent references — catch issues before they compound.
Unified audit trail
A single viewer across all document types — invoices, bills, adjustments, transfers, and payments — with full provenance history.
The receiving flow
From order to warehouse — a guided process that captures every detail.
Why it matters
One login for all locations — see on-hand, reserved, and available stock across every warehouse and store in real time
Nothing goes missing between sites — transfers record both sides atomically with a full audit trail
Track any unit back to the day it arrived — serial numbers follow each item from receiving through sale or return
Stop overselling — stock is reserved the moment an invoice is created and released only when posted
Catch supplier discrepancies before you pay — 3-way matching compares orders, receipts, and bills automatically
Consistent financial controls everywhere — five integrity checks run on demand across all locations
Location-specific reporting without location-specific tools — one system for inventory, billing, and supplier management across every site
Stock reservation dashboard
When quotes convert to invoices, stock is automatically reserved. The reservations dashboard gives your team a clear picture of what's committed and what's available.
Related features
See location management in action
Book a demo and we'll walk you through multi-location stock control, receiving workflows, serial tracking, and 3-way matching.