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Quote it. Invoice it. Get it paid.

Numbered quotes and invoices, a portal where customers accept and see what they owe, and every payment matched to the right invoice.

Get a demo accountMatch a payment
Tax invoice INV-0412Karoo Oak Joinery to Thandi Mokoena
Posted, VAT locked
ItemExcl. VATVAT
Oak shelving, 3 mR8 400R1 260
Installation, 6 hoursR2 700R405
Total dueR12 765
  1. Tue 10:05Quote Q-0318 sent
  2. Wed 14:30Quote accepted online by the customer
  3. Fri 17:02Converted to invoice, posted and emailed

One document leads to the next.

Nothing gets retyped along the way. Each document carries the customer, items and prices forward, including the sales order and delivery note behind every invoice.

  1. QuoteYour customer accepts or declines it online.
  2. OrderConfirmed work or goods, ready to fulfil.
  3. Delivery noteGoods go out and stock goes down.
  4. InvoiceVAT is worked out per line and locked when posted.
  5. PaymentRecorded and matched to one or more invoices.
  6. In the booksInvoices and payments post to your ledger.

One payment, several invoices.

Customers often pay a round amount. Split it across the invoices it covers, and see exactly what’s left.

Payment received from Bay Florist, sample data
R20 000
Not yet matchedR20 000

Pick invoices, or match the oldest first.

Illustrative photo: a shop owner serving a customer at the counter.
Illustrative photo

A portal your customers can use.

  • Accept quotes onlineNo printing, signing and scanning. You see the answer straight away.
  • See invoices, credit notes and statementsEverything they owe you, in one place.
  • Upload proof of paymentPaid by EFT? They attach the proof to the invoice, so you’re not searching email.

Set up the way you work.

Your numberingPrefixes, length and yearly resets for each document type.
Your templatesPDF and email templates filled in with the right details.
Your pricesPrice lists, customer-specific prices and discounts.
Credit notes and refundsCredit a customer, apply it to another invoice or refund it.
Reminders when you want themSet reminder rules with escalating steps, and switch them on when you’re ready.
Statements and balancesStatements for each customer and a clear view of who owes what. See accounting.

Questions owners ask

Can my customers accept a quote online?

Yes. Each customer has a portal where they can accept or decline a quote. When they accept, you can turn the quote into an invoice without retyping anything.

Does BX1X work out VAT on invoices?

Yes. VAT is worked out per line and locked when the invoice is posted, and it flows into your VAT reporting in the accounting side of BX1X.

What if a customer pays several invoices with one payment?

Record the payment once and split it across the invoices it covers. BX1X shows what is paid in full and what is still due, and any amount left over can stay on the account as credit.

Can I use my own invoice numbering and design?

Yes. Numbering is set per document type, with your own prefix, length and yearly reset, and PDF and email templates are filled in with your details.

Does BX1X send payment reminders?

Yes. You can set up reminder rules with escalating steps and switch them on whenever you're ready.

Send your next invoice from BX1X.

Get a demo account and try it: build a quote, accept it as the customer, turn it into an invoice and match the payment.

Get a demo account
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