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Know what's free before it leaves the yard.

Hire out each machine, tool or piece of gear by the day, without promising it twice.

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Hire for Mokoena BuildersMini excavator 1.7 t, unit 2
Deposit requested
Out
Mon 19 Oct
Back
Wed 21 Oct
3 days at R1 850
R5 550
Deposit, 40%
R2 220.00

Unit 2 is blocked for all three days. Unit 1 stays free for the next customer.

Sample data

How a hire business books.

Plant and tool hire, scaffolding, sound and camera gear, party hire: it's about specific items going out and coming back on known days.

  1. Each item on its own calendarTwo excavators are two resources. A customer books one that is free for the whole hire, not a hopeful “we should have one”.
  2. By the day, or shorterHire from one date to another, or book shorter hires as time slots within your opening hours.
  3. Time out for servicingBlock inspection and service days so nothing goes out that shouldn't. Shorter hires can have breathing room after each one.
  4. A deposit before it goesAsk for a deposit when the hire is booked, worked out to the cent.
  5. The hire becomes an invoiceOne step turns the booking into an invoice on the customer’s record, ready for your books.
Illustrative photo: a craftsman working at a bench with hand tools.
Illustrative photo

See what's free before you promise it.

Pick the first day and the length of the hire. Only items free for every day can be booked, so the second excavator really is there.

Bayside Plant Hire, 12 to 21 OctoberSample data
Out on
Hire

Wed 14 to Thu 15, 2 days. 3 of 5 items free.

Set up for tools, machines and gear.

Equipment and itemsBig machines and small tools are each booked on their own, with their own availability and price.
Service and inspection daysBlock the days an item is in for servicing, and nobody can book it then.
Held for regular contractorsHold a machine for a regular customer's next job and invite them to book it.
Prices your wayA rate for each item, with pricing rules and tiers for everything else.
Swap units by draggingMove a hire to the other excavator, or to other days, in the day or week view.
Selling as well as hiring?Consumables and parts live in the same system. See stock and warehouses.

Part of one connected system.

Bookings share one customer record with invoices, payments and the books. See everything bookings can do.

Other kinds of booking:Appointments and consultationsGuest houses and lodgesVehicle rentalVenues and events

Questions owners ask

Can I see which equipment is free before I promise it?

Yes. Each item has its own calendar, so you can see what is free for the whole hire. BX1X won't let two hires overlap on the same item.

Can I hire equipment out by the hour as well as by the day?

Yes. Book longer hires from one date to another, and shorter hires as time slots within your opening hours, with breathing room between them if you want it.

Can I block equipment that is in for a service?

Yes. Block the service or inspection days and nobody can book the item then.

Can I ask for a deposit before equipment goes out?

Yes. Set a deposit when the hire is booked and BX1X works it out to the cent. The hire turns into an invoice on the customer's record in one step.

Does BX1X add damage or late-return charges automatically?

No. BX1X doesn't calculate damage or late-return charges on its own. It handles the booking, the deposit and the invoice for the hire.

Put every machine on one calendar.

Get a demo account with sample data. Book an item as a customer, block a service day, and turn the hire into an invoice.

Get a demo account
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